A mobile axe-throwing setup needs more than an open patch of ground. Organisers should check the throwing area, guest flow, vehicle access, and nearby hazards before confirming a venue. These details help the provider assess whether the site will work and what needs to change before arrival. Whether you’re planning a workplace event, private celebration, or community gathering in Adelaide, use this checklist to prepare the space and avoid last-minute surprises.
Measure and clear the activity area
Ask the provider for the exact footprint, height clearance, and safety-zone requirements for its equipment. Set aside the full area it specifies, not just the target and throwing line. Include room for participants to wait, enter and leave safely, and for staff to supervise. Keep the space clear of tables, chairs, decorations, parked vehicles, and other activities that could encroach during the event.
Check overhead as well as ground-level obstructions. Low branches, roof beams, signs, hanging lights, and cables can affect where equipment fits. Look for doors or walkways that open into the activity zone, and plan barriers or a different layout if people could pass through unexpectedly. Don’t assume a space is suitable based on a photo; share measurements and clear images with the provider before booking.
Check the surface and surroundings
Confirm whether the setup will be indoors or outdoors and ask what surface it requires. The ground should be stable, level, and free of loose gravel, wet patches, or trip hazards. For an outdoor event, consider how rain, wind, or soft ground could affect the setup. Ask the provider what weather conditions require a change of plan, and identify a sheltered alternative if one is available.
Think about what sits beyond the activity area. Keep spectators, food service, queues, and unrelated event activities outside the required safety boundary. Check for fragile windows, busy walkways, and other features that may need extra separation. The provider should confirm the final layout and safety boundaries; don’t reduce them to fit more guests without approval.
Plan access and arrival
Give the provider clear directions to the loading point, including gate locations, entry codes, stairs, lifts, and any restricted vehicle access. Find out whether equipment can be brought directly to the setup area or whether it must be carried from a distant parking spot. Share details about narrow corridors, uneven paths, and security check-in so the team can plan its arrival.
Agree on arrival, setup, and pack-down times before event day. Leave enough time for the provider to unload, build, and check the activity area before guests arrive. Confirm who will meet the team, who can make site decisions, and how to reach them on the day. If the venue has access rules or requires approval for temporary equipment, arrange permission in advance.
Coordinate guests and venue rules
Decide where guests will wait and how they’ll approach the activity without crossing the throwing area. Keep the entrance and queue easy to spot, and leave space for people to watch from an approved location. If your event includes food, drinks, or other attractions, position them away from the activity and its access route. Clear signs or a staff member can help direct guests and keep the area orderly.
Check venue requirements for temporary structures, floor protection, noise, insurance, and supervision. Ask the provider what it supplies and what the organiser must arrange, including barriers or a suitable indoor alternative. Share the venue’s rules and site plan with the provider early, then confirm the agreed layout shortly before the event in case anything has changed.
A quick site check can prevent delays and make the activity easier to manage. Measure the space, confirm access, note hazards and venue rules, then send those details to your provider before booking. Adelaide Axe Co can help you check whether a proposed location suits your event and what to prepare.